Workplace discrimination is an unlawful act that can deeply affect your career, mental well-being, and financial security. In Pennsylvania, employees are protected under both state and federal laws that prohibit discrimination based on race, gender, age, disability, religion, national origin, or other protected characteristics. If you believe you are being discriminated against, documenting the behavior thoroughly is one of the most important steps you can take to protect your rights and strengthen your legal case.

1. Keep a Detailed Record of Incidents

Document every instance of discrimination as soon as it occurs. Include the date, time, location, and names of everyone involved or who witnessed the event. Describe exactly what was said or done, and avoid emotional language—stick to factual details. Keeping this record in a private, secure place is crucial, especially if you use a work computer or email system.

2. Save Correspondence and Communication

Retain any emails, text messages, voicemails, or written communications that demonstrate or reference discriminatory treatment. These records can serve as direct evidence of discrimination or retaliation, particularly if they come from supervisors or co-workers.

3. Gather Witness Statements

If others witnessed the discriminatory behavior, ask them if they are willing to provide a written statement or corroborate your experience. Independent witness accounts add credibility and can strengthen your claim.

4. Keep Copies of Employment Documents

Maintain copies of performance reviews, disciplinary notices, pay records, and other employment-related materials. These documents can help show a pattern of unequal treatment or sudden changes in how you are evaluated following a complaint or incident.

5. Report Internally and Document the Process

If your employer has an internal HR or complaint process, use it—and document every step. Keep records of who you reported to, when, and how they responded. If the employer fails to act appropriately, this record will demonstrate that you tried to resolve the issue through proper channels.

6. Consult an Employment Law Attorney

Discrimination claims are time-sensitive and complex. An experienced employment law attorney can help ensure your documentation meets legal standards, assist with filing complaints with the Pennsylvania Human Relations Commission (PHRC) or the Equal Employment Opportunity Commission (EEOC), and guide you through your next steps.

At The Lovitz Law Firm, we can provide legal assistance to the Philadelphia public. Our team helps employees understand their rights and take action against unlawful workplace discrimination in Pennsylvania.